Job Description

Pensacola, United States

Tristate Tree Service is seeking a dependable and organized Office Assistant to keep our day-to-day operations running smoothly behind the scenes so our crews can focus on what they do best.

JOB OVERVIEW

Perfect entry-level opportunity for someone with strong computer skills and a knack for staying organized. This role requires excellent digital organization skills, comfort handling money and customer payments, and a willingness to be out and about running errands in a company vehicle. We'll train you on industry knowledge - we need your tech skills and fresh perspective.

KEY RESPONSIBILITIES

Office Management

• Scan, file, and organize all incoming paper documents
• Handle incoming and outgoing mail
• Deposit checks and run cash to the bank
• Take payments from customers if they come into the office
• Write and send thank-you cards to customers

Office Upkeep

• Ordering office supplies and making supply runs as needed
• Keep office clean and common areas organized
• Perform a weekly inventory count of office and shop supplies
• Maintain the count in Excel and flag items running low

Administrative and Errands

• Handle DMV renewals for company vehicles and track expiration dates
• Sort and prepare marketing flyers and deliver them to USPS
• Run errands in a company vehicle - bank, post office, supply pickups, and other urgent trips

Systems Development

• Maintain tracking systems for supplies and paperwork
• Suggest improvements to existing procedures

QUALIFICATIONS

Required

• High school diploma or technical school
• Detail-oriented with excellent organizational skills
• Valid driver's license with clean record

Ideal Candidate

• Looking to start a career in office administration
• Comfortable learning new software systems quickly
• Detail-oriented with ability to follow established procedures
• Proactive in suggesting improvements to existing systems

Pre-Employment Requirements

This position requires successful completion of pre-employment screening, including but not limited to: background verification, and motor vehicle record review. Employment is contingent upon satisfactory results of all required screenings. Candidates unable to meet these requirements should not apply.

ABOUT TRI-STATE TREE SERVICE

For over 30 years, Tri-State Tree Service has been excellence in tree service, serving Pensacola, FL. As a TCIA-accredited company, we're among the elite—less than 1% achieve this certification.

*All offers of employment are conditional pending satisfactory completion of required pre-employment screenings in accordance with company policy and applicable law.

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